AFRMA

American Fancy Rat & Mouse Association

This article is from the WSSF 2011 AFRMA Rat & Mouse Tales news-magazine.

Some Ideas On Forming Your Club

By Karen Robbins


Anyone may organize a local club composed of fanciers in their area for the purpose of creating interest and advancing the fancy.

  • Set up a web site or chat/forum and get locals interested in participating.
  • Put on “Educational Displays” at your local pet shops/veterinarian offices/feed stores until you get enough people interested to form a club. At these displays you set up a table with literature and a few animals to draw interest and spend a few hours on a weekend telling people about rats/mice and getting together like-minded individuals.
  • Put up notices in your local pet shops/veterinarian offices/feed stores/etc. Also, post notices on your local forums and web sites to get interested fanciers.
AFFILIATE

You may choose to affiliate yourself with a larger organization and use their Standards and Show Procedures for your club but use your own bylaws and club structure, or become a chapter of that organization if they have chapters.

You will need to decide what kind of club you will be:

  • Internet Club: this would be where you have a chat group/forum and maybe have social get-togethers on occasion.
  • Social Club: this is where you would usually meet monthly or bi-monthly and have maybe a guest speaker to talk about various topics on rats/mice, have fun get-togethers (BBQs, potlucks, social days, group outings, etc.), etc.
  • Pet Club: these clubs are where you would have pet-only shows and have lots of fun classes for everyone to participate in, have fun get-togethers and social events, etc.
  • Show Club: show clubs will have the conformation classes and use the written standards to judge the animals to their particular type/feature. You can also offer fun Pet Classes to draw in more exhibitors. Show clubs can also put on seminars, have training days, social get-togethers, club outings, etc.
OFFICERS

If you decide on a Pet Club or a Show Club, you will need to decide how many officers to have in your club and what duties they will hold. There should be a minimum of a President, Vice President, and Secretary-Treasurer. All clubs should have a copy of The Scott, Foresman: Roberts Rules of Order, Newly Revised.

MEETINGS

For a Pet Club or Show Club, you will need to decide what type and how many meetings per year you will have. These could be monthly, bimonthly, or quarterly. The meetings could be held in conjunction with a show if time warrants. You could have monthly social meetings, then quarterly business meetings.

EVENTS

For Pet or Show clubs, you may conduct seminars, shows, pet shows, displays, fun get-togethers, social events, training days, group outings, etc. It is suggested you put on an event at least twice per year to keep interest in your group.

To spread the word about your upcoming events you should notify newspapers, radio stations, cable TV bulletin boards, computer bulletin boards, list on your web site, send out e-mail announcements, notify through rat and mouse chat groups/forums, social sites, etc., put up flyers and posters in pet shops, vet offices, feed stores, etc.; put on displays at pet shops, fairs, pet expos, etc.

SHOW TYPES
  • Pet Shows: these are fun shows where you have various fun animal classes, agility competitions, artwork classes, photo classes, craft-making competitions/classes, or other activities.
  • Matches: these are shows with the regular classes, but no Grand/Champions are awarded; the club chooses the judge and follows the club’s show procedures and standards for judging. These could be held for judges in training to give them basic experience, or have a variety of judges for the many classes.
  • Sanctioned Match: these would be shows that have a judge that has met the basic qualifications for an affiliate/chapter judge with the parent organization you are aligned with. You normally would give titles but as “Affiliate/Chapter” winner.
  • Limit Shows: these would be shows where you limit the number of entries per exhibitor (usually if you are having another event on the same day such as a seminar, members’ meeting, etc.).
  • Full Show: these are shows with all classes and a fully qualified judge. Complete titles are given such as Grand Champion, Champion, etc.
JUDGES

It is recommended that you get judge training with your parent affiliate/chapter club if you are doing serious competition shows (many will require a certain amount of training to qualify as one of their groups). If you are not affiliated or a chapter of a larger organization, then getting training from an established showing club would be to your benefit. Hands-on training is important in learning to judge the structure (type), color, and other features of each variety of rat or mouse.

If you would like to bring in a fully-qualified judge to judge one of your shows, give your club assistance in running a show or your club, or to give your members and future judges training, you should be prepared to pay most of the expenses for the judge to attend your show, especially if they are a long distance from you.

SHOW BOXES

If you have a handy person in your club, you could see about having them make your show boxes (plans are online for AFRMA rat www.afrma.org/pp_ratboxes.htm and mouse www.afrma.org/pp_mseboxes.htm show boxes). Many clubs will use the clear plastic pet carriers (1 gallon size for mice; 2–3 gallon size for rats) in their shows (one animal per container). If you are an affiliate or chapter of a larger club, see their rules for what they require in show boxes and what substrate (bedding) that is allowed in each one. Show boxes should be owned by each exhibitor and your club could also offer some for rent.

HEALTH CHECK

All clubs must be sure to health check all animals at every show and event they put on. You can see the “AFRMA Health Checker’s Guideline List” online on what we look for during our health checks www.afrma.org/pdf/hlthckrs.pdf. See also the “Disease Control” sheet www.afrma.org/diseasecontrol.htm and the Quarantining articles at www.afrma.org/quarantining.htm and www.afrma.org/quarantiningp2.htm for more information.

SHOW PAPERWORK

If you are an affiliate/chapter club, see your parent club’s rules on what they require from their groups. You should keep track of all exhibitors, entries, judge’s comments, winners, etc., for the various awards you will be giving out. AFRMA has a Show Procedures pack available for clubs that would like to use our show paperwork and standards or get ideas on the paperwork they would like to use in their club www.afrma.org/affiliate.htm.

AWARDS

There are many types of awards you can give for show class winners—ribbons, rosette ribbons, trophies, plaques, medals, certificates, animal supplies such as food or bedding, treats, figurines, glassware, crystal, etc., or get companies to donate items to your club.

GET DONATIONS/FUND RAISING

Getting donations for your club is always beneficial so you not only don’t have to come up with the additional expense to be able to offer that item, but it gives variety to awards and sellable items you may offer at your shows and events. You can ask your members to donate items, companies that have items you can use for rats and mice, or local businesses to offer items such as certificates that any member or exhibitor could use, e.g. for a free dinner or discount to their store.

Your club could also put on fund raising events such as car washes or pet washes, or get various items at a discount and sell to your members or the general public at your events. Other ways to bring in money for your group are raffles/drawings, show box rental fees, sales permit fees for members to be able to sell at your shows, entry fees, selling items such as t-shirts, books, pet supplies, etc., having sodas and snacks or lunch at your shows, charging a fee for a seminar, making or having the show boxes available for purchase to your exhibitors, ask talented members to make cards, posters, calendars, jewelry, rat hammocks, etc., to sell, offer copies of photos to the proud owners of the prize-winning rats and mice from your shows, sell booth spaces or sale tables at your shows to bring in crafty people and local businesses that have items your attendees would like to buy, offer to clip rat toenails for a small fee, have a donation jar at each event, etc.

The ideas are endless on ways to get the money your club will need to operate. Also, don’t just look at rat and mouse items to offer for sale, but look at other animal theme items as most people have more than just rats or mice. *

NOTE: Clubs should have a first-aid kit at their events; also have a mailing list availble for people to sign up to get the information for your upcoming club activities. Getting sponsors would be another way of bringing in money to cover your show expenses.

Go to “How to Host an AFRMA Display” and “Tips On Starting A Club”.

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Updated May 5, 2016